Privacy Statement

Effective: September 2017

This statement sets out how Production Bureau Ltd (Pb, we, our or us) sets out how it processes the personal data that relates to you as a prospective employee of our company.

The information we collect

The information listed below that we may collect in the process of recruiting and selecting you whether this is face to face through interview, by email, or through completing a job application includes the information that you provide to us below:

  • Your contact information, such as address, personal email address and telephone numbers
  • Your curriculum vitae/application form plus any covering email or letter detailing your experience, qualifications, previous employment relating to your application and suitability
  • Notes made during the interview process relating to any questions around your experience and suitability
  • Reference contacts that you provide to Pb as your nominated contacts be it ex-employers or personal character referees
  • Any ‘sensitive personal data’ you choose to provide such as your racial or ethnic origin, religion or other beliefs of a similar nature, and or physical condition which you choose to disclose by completing any forms provided by us such as the ‘Equal Opportunity Monitoring Form’
  • Any information connected to your health that you choose to provide with respect to a particular health condition or disability by means of the ‘Equal Opportunity Monitoring Form’ or face to face during interview or by email
  • Your social media content and other information that is within the public domain. This information we could collect could be pictures and video footage, posts and comments on such sites such as Facebook, LinkedIn and Twitter
  • Information requested at offer stage which will include pre-employment forms requesting further information on emergency next of kin contacts, bank details for payroll purposes, GP contact number
  • How we collect information?

  • Forms completed and/or original documents submitted by you to Pb in person, via email or via our website
  • Recruitment agencies and online recruitment platforms/sites
  • Response you provide during the interview process
  • Any written correspondence you provide to us (e.g. via email)
  • Social media platforms and other websites where your information is published within the public domain
  • Responses that you provide to us through questionnaires and/or tests that we require you to complete as part of the process
  • How we use your information?

  • Suitability assessment for the role you have expressed an interest in or applied for by considering your experience, qualifications, interview responses, answers to any performance related tests that you may have completed whilst also comparing you to other prospective candidates
  • For the purpose of keeping Statutory records and to comply with statutory requirements relating to equality and diversity laws, and the Asylum and Immigration Act 1996 (Restrictions on Employment) Order 2004
  • Record keeping purposes. We will store recruitment related information for a period of time, even if you are unsuccessful in order to be able to contact you should an alternative position become available in the future
  • Who do we share your information with?

  • Staff and management directly involved with the recruitment and selection process
  • Your recruitment agent should this be applicable
  • Your referees that you have nominated and potentially your ex-employer for the purpose of obtaining additional references
  • Our third party suppliers connected to the administration of our pension schemes
  • Our professional advisors including lawyers, accountants where they need to provide professional advice
  • Her Majesty’s Revenue and Customs (HMRC), The Police, local authorities, the courts and any other government authority if they ask us to do so or we are obliged to do so as a result of a court order
  • Updates to this privacy statement

    We will review regularly the way that we collect and use information as part of the recruitment process. This does mean that we may change what kind of information we collect, how we use it, how we store it and who we share it with. As a result of any review we may need to amend the privacy statement published on our website and will assume that you read and agree to the latest privacy statement.




    Cookie Policy for Production Bureau


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    More Information

    Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However if you are still looking for more information then you can contact us through one of our preferred contact methods. Email: general@productionbureau.com.

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